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Here are the most common questions that we receive:
How do I select my booth location?
Booth availability changes from day to day. You can submit an application with multiple choices and the Show Manager will contact you to confirm the space you are being allocated. If the choices you submitted are all taken the Show Manager will suggest an alternative location.
Can I share a booth with another company?
If you share a single 10 x 10 space there will be an additional web site listing fee for the second company. A maximum of 2 businesses are permitted in a single 10 x 10 space.
If two or more companies wish to share multiple booths (i.e. more than a single 10 x 10) then they will be charged the single booth rate for each booth up to the number of companies [e.g. 3 companies sharing 2 booths would pay for 2 booths at the single rate of $995/booth and would pay for 2 web listings at the regular rate of $95 and 1 listing at the $60 rate.]
Can I run a prize contest from my booth?
We encourage exhibitors to run prize contests from their booths. These contests will be listed on the Prize Page of our website.
All prize contests must be approved by show management.
Prizes offered must be products or services of the exhibitor or another exhibitor in the show. Only in exceptional circumstances do we permit prizes to be offered by non-exhibitors.
The Show must be notified of all prize winners immediately after the Show and winners will be posted on our website. Show Management will assist with any draws upon request.
Do you announce prize winners from the stage on Sunday?
We don’t announce prize winners from the stage but we will post winners on our website.
How do I obtain an Exhibitor Kit with Order forms?
All Exhibitor Kit information can be downloaded from this web site. See the Exhibitor Kit page.
What’s included in my booth space?
We include an 8 ft drape backdrop. You are responsible for ordering electricity as well as any booth furnishings. (see Exhibitor kit section)
Do I have to order from the Official Show Decorator (Freeman) or can I bring my own furnishings?
You may bring your own furnishings including booth carpeting and tables and chairs.
Is there wireless Internet?
Yes. Wireless internet can be ordered from Boldstreet Wireless at 613-294-9555.
Can I order phone lines for credit card processing?
If you need dedicated land lines for credit card processing you must order these lines from Bell in advance of the Show. Call Bell Canada Trade Show Desk 1-800-414-8424.
Are there ATM machines on site?
There are 2 ATM machines in the Exhibition Hall and they are kept stocked with cash through the weekend.
When can I set up?
Set-up on Friday is from 10 a.m. to 6 p.m.
We require that booths be set up by Friday at 6 p.m. If you wish to set up outside of the the 10 a.m. to 6 p.m. period please contact the Show Manager.
Can I set up on Saturday morning?
The loading bay area will not be accessible by vehicles after 9 a.m. on Saturday morning. No dollies or fork-lifts will be allowed on the show floor on Saturday morning after 9 a.m. After 9 a.m. on Saturday and Sunday you may only hand carry items to your booth.
If you plan to set up a display on the Saturday morning you must notify us in advance and the set-up should be completed by 9 a.m. Final floor inspection is conducted by the Show Manager at 9 a.m. If any booth space is empty at 9 a.m. the booth space will be forfeited and we will reallocate the space.
Do I need insurance?
Each exhibitor is responsible for having insurance to cover loss or damage to exhibitor property as well as having public liability insurance against injury to the person and property of others.
Do I pay for parking?
There is $5 pay-parking the days of the Show. On the move-in day (Friday) there may be pay-parking if there is another event running.
Where do I pick up my show badges and how many do I receive?
All badges can be picked up at the Show Office on Friday or on Saturday morning.
Six (6) badges are available to each exhibitor with the name of your organization on the badge. If you need more badges than the standard 6 let us know by e-mailing info@ottawaweddingshow.com.
Do you need names for the Show badges?
We do not need a list of your show staff. We do not prepare exhibitor badges with individual staff names. There is room on the badge however for you to write the individual’s name.
You are also welcome to wear your corporate name tags. If there is more than one organization in your booth and you would like badges for these additional organizations please let us know by e-mail.
Can I leave my truck in the parking lot overnight?
Yes. You can leave vehicles in the parking overnight, however you assume responsibility for theft or damage.
Does my staff need a special pass to get into the Show?
No. Since the show is free admission, your staff do not require a pass to enter the Show.
Do I need a scheduled time to unload my truck(s)?
No. Truck unloading is handled on a first-come basis. Show staff will be in the loading bay area and will provide unloading instruction. Complimentary dollies are available. If you require a fork lift truck this must be ordered in advance from Freeman’s (see Exhibitor Kit page).
Will there be security on site?
There will be security overnight and throughout Show hours. The Show cannot take responsibility for loss or damage.
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